CaseLink replaces fax and phone-tag referrals with one shared, HIPAA-compliant workspace. General dentists and specialists across the District, Northern Virginia, and the Maryland suburbs send cases, share records, and track every outcome together.
Most referral software is built far from the practices that use it. CaseLink started in DC operatories and grows one DMV relationship at a time.
Founding practices across the District and the close-in suburbs are live today. When you join, the GPs and specialists you already work with are a referral away, not a cold start.
CaseLink is headquartered in Arlington and built with direct feedback from DMV pilot practices. Feature requests come from the same offices the platform serves.
Early DMV practices get founding member pricing, hands-on onboarding, and a direct line to the team. The GP side is free for everyone, permanently.
Create a referral with the clinical reason, images, and notes attached, and pick the specialist from the directory. Under three minutes.
Received, patient notified, consult scheduled, treatment accepted. Every step is timestamped and visible to both sides, so nobody calls to ask.
If a patient has not booked inside the follow-up window, the case surfaces for outreach. The referral ends with an outcome, not a question mark.
CaseLink is built in Washington, DC and runs live across the DMV: the District, Northern Virginia, and the Maryland suburbs. The platform itself works anywhere in the US, and the founding network is concentrated in the DC metro area, which means local GPs and specialists are already on it.
Yes. The GP plan is permanently free, with no trial period and no credit card. It includes unlimited referrals, secure messaging, file sharing, and real-time status tracking. Specialists pay $299 a month, with 10 percent off annual billing.
No. CaseLink works alongside Dentrix, Eaglesoft, Open Dental, and others. Scheduling, charting, and billing stay where they are. CaseLink handles the referral and the communication between offices.
Yes. Every referral, message, and file is encrypted in transit and at rest, with audit logs on every action and role-based access controls. Business Associate Agreements are available to subscribed specialist practices.
Invite them from the referral screen. They get an email, create an account, and can accept your referral in minutes. Many DMV specialists are already in the network, and early practices get founding member pricing and hands-on onboarding.
Free for general dentists. One recovered referral usually covers the specialist subscription for months.